Owners ask "what made money tonight?" — not just "what sold." A product sales report with cost, revenue, and profit estimate per line answers that question in one screen instead of exporting to Excel at midnight.
Bizflow's shift demo opens product sales inside the active timeline and shows each product's movement: cost price, units sold, sales value, and profit estimate — example line with cost 170, two units sold, sales 560, profit estimate 220. This guide teaches Kenyan restaurant, bar, and retail operators how to read and act on that report.
Where to find product sales in Bizflow
Log in as manager (demo uses manager view after waiter shift). Open timelines → select active or historical shift → product sales.
The report lists every product that moved in that timeline — not your entire catalog of inactive SKUs — so the screen stays focused on what actually happened during service.
Columns that matter
- Product name — which SKU or menu line moved
- Cost price — your loaded cost per unit (accuracy depends on maintenance)
- Units sold — quantity in this timeline
- Sales value — revenue from those units
- Profit estimate — sales minus cost for that line — directional margin signal
Profit estimate is an estimate — it assumes cost prices are current and portions are consistent. Still vastly better than guessing margin from revenue alone.
How managers use this nightly
Identify winners — double down on high-profit lines in promotions and server suggest training.
Identify losers — high volume but thin or negative margin after cost updates; reprice or delist.
Catch costing errors — profit estimate wildly off because cost price still zero from setup; fix data before trusting report.
Compare nights — open Tuesday product sales vs Saturday in historical timelines; see if promo shifted mix toward low-margin beer instead of spirits.
Pair with overview and inventory reports
Overview — payment modes, sellers, top movers summary.
Product sales — per-line economics.
Inventory report — physical stock reconciliation.
Together they answer:
- How much did we make? (overview net)
- Which lines contributed profit? (product sales)
- Does stock match sales? (inventory report)
Read restaurant sales report guide for overview payment mix and shift inventory report for stock reconciliation.
Cost price discipline
Product sales profit is useless if costs are stale:
- Update costs when supplier invoices change
- Separate pour sizes for bar spirits — shot vs bottle
- Review top twenty movers monthly
One hour of costing maintenance saves weeks of wrong margin conclusions.
Export and share
Product sales exports with other timeline reports — PDF for partners, accountants, or franchise reviewers. Bizflow PRO can email report bundles; offline tier still exports locally.
Offline generation
Report data is computed from local shift records — print product sales at close without internet. Critical for estates where managers close on site before driving home without connectivity.
Scenario: bar Friday night
Saturday morning manager opens Friday night timeline product sales:
- Premium gin: high units, strong profit — keep well-stocked
- House lager: high units, lower margin — acceptable traffic driver
- Cocktail mixer SKU: low units, negative margin after waste — review recipe or price
Action list written in five minutes — not a Sunday spreadsheet marathon.
Bottom line
The product sales and profit report turns shift close from revenue-only review into merchandising intelligence — exactly what the Bizflow demo shows managers doing before naming the next timeline.
Download Bizflow and run one shift with cost prices loaded, or see bar POS features if seller and payment breakdown matter equally for your venue.
Ready to try Bizflow on your outlet?
Start with Bizflow Online, or download the offline POS if you want the Windows version for your outlet.